Usage Fees

Equipment Usage Fees

●All amounts shown are in Japanese yen and include consumption tax (10%).
1. Air conditioning, lighting, and heating
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Item Specifications Size Fee
basis
Unit
cost (¥)
Air conditioning and heating Event hall (entire hall)   - 4,400
Air conditioning and heating Convention hall (entire hall)   - 5,500
Temporary electricity supply     - 44
Temporary water supply Event hall only   m3 550
Temporary gas supply Event hall only   m3 110
  • *If half of the event hall or convention hall is used, air conditioning and heating fees are half the rates listed above.
2. Permanent equipment
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Item Specifications Size Fee
basis
Unit
cost (¥)
Permanent elevating stage H300 or 600
(divisible into six sections)
W18,000×D5,300 (8,500) Per day 3,300
Permanent cyclorama Convention hall W15,000×H8,200 Per day 5,500
Permanent screen Convention hall (size of projection
area: 200 - 250 in.)
W12,060×H4,500
(Outer size of image)
Per day 5,500
Permanent screen Reception hall (size of projection
area: 150 - 200 in.)
W10,000×H3,100 Per day 5,500
Permanent screen Conference rooms 302 and 405
(size of projection area:
100 - 150 in.)
W3,048×H2,286 Per day 2,200
3. General equipment & supplies
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Item Specifications Size Fee
basis
Unit
cost (¥)
Conference table   W1,800×D450×H700 Per day 220
Reception high table
(fan-shaped, gray)
With casters and drape W1,800×H950×D600 Per day 220
Reception high table
(rectangular, white)
With casters and drape W1,800×H950×D600 Per day 220
Stacking chairs   W490×D535×H775
(SH445)
Per day 110
White board (two-sided) (two-sided) W1,770×H880 W1,929×D560×H1,790 Per day 550
Tri-folding partition With casters, can be pinned W1,800×D420×H1,800 Per day 550
Poster panel With casters, can be pinned W1,200×H1,950
(effective)
Per day 550
Belt reel partition Silver ø300×H650
(belt 2,000 long)
Per day 330
Partition pole Silver ø380×H900 Per day 330
White cloth (one table) Tablecloth 1,520×2,700 Per item 440
Nesting table Small classroom table
(1 person per table) with chair
W750×D500×H700 Per day 220
Full-length mirror
(for stage)
Full-length W710×D350×H1,770 Per day 1,100
Award tray   495×335×H44 Per day 550
Photocopier and fax
machines
Photocopying charges extra,
¥10/sheet; fax line installation fees extra
  Per item 33,000
4. Stage equipment
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Item Specifications Size Fee
basis
Unit
cost (¥)
Lectern (large) With flower stand and side stand W1,500×D900×H1,000 Per day 1,100
Lectern (medium) With flower stand and side stand W1,200×D900×H950 Per day 1,100
Podium   W800×D600×H1,070 Per day 550
Stage table   W1,520×D600×H700 Per day 330
Stage riser (4 × 6)   W1,212×D1,818×H121 Per item 330
Portable stage For conference rooms W1,200×D2,400×H200 or 400 Per item 330
Program stand Flip-style W300×H1,200 Per day 330
Gilt folding screen   W754×H2,424×6 folds Per day 2,200
Sleeve panel (A) Stretched black velvet W1,818×H3,636 Per item 550
Sleeve panel (B) Stretched black velvet W1,818×H2,727 Per item 550
Presenter’s stage
(speaking platform)
  W1,212×D909×H303 (150) Per day 330
Concert grand piano YAMAHA NEW CFⅢ-S Tuning charge extra Per day 4,400
5. Conference equipment
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Item Specifications Size Fee
basis
Unit
cost (¥)
Desk lamp     Per day 220
Digital timer system     Per day 3,300
Laser pointer     Per day 1,100
Stopwatch     Per day 110
Pointer     Per day 110
Indicator light for next speaker/lecturer Battery-powered   Per day 2,200
6. Video equipment
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Item Specifications Size Fee
basis
Unit
cost (¥)
Indoor video (audio) system Video control board and patch
room for each internal facility
  Per day 5,500
Indoor LAN system Two lines for simultaneous use   Per day 16,500
Hanging screen (250 in.) For halls W5,080×H3,810 Per day 5,500
Hanging screen (220 in.) For the reception hall W5,000×H3,500 Per day 5,500
Hanging screen (150 in.) For conference rooms 301
and 407
W3,048×H2,286 Per day 2,200
Stand-up screen (100 in.) Tripod style W2,032×H1,524 Per day 1,650
Stand-up screen (80 in.) For conference rooms 401 to
404 and 406
W1,871×H1,319 Per day 1,100
DLP projector (12,000 lm) For halls, PT-DZ13K   Per day 33,000
DLP projector (6,000 lm) For halls, PT-DZ680   Per day 16,500
LCD projector (5,000 lm) For medium conference rooms,
PT-EZ570
  Per day 11,000
DLP projector (3,500 lm) For small conference rooms,
XJ-H1650
  Per day 5,500
OHP (9,000 lm) For halls   Per day 5,500
OHP (3,000 lm) For conference rooms   Per day 2,200
OHC (document camera)     Per day 3,300
LCD TV, 45 in. With special rack Screen size: W990×H555 Per day 3,300
S-VHS video player     Per day 1,650
DVD player     Per day 1,650
DVD/S-VHS video dual player     Per day 2,750
W+Video player     Per day 1,650
DVCAM player DSR-25   Per day 3,300
3CCD camera Remote control possible for the convention hall and event hall (using the 4F and 2F control rooms, respectively)   Per day 5,500
Blu-ray recorder     Per day 2,750
Digital video camera HXR-NX3   Per day 5,500
PC connectivity equipment Seamless switcher,
three monitors, and more
  Per day 44,000
Video switcher IMAGENICS HYB-61 Handles 6-input audio Per day 5,500
Video distribution system     Per day 2,200
7. Lighting equipment
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Item Specifications Size Fee
basis
Unit
cost (¥)
Hall stage basic lighting     Per day 1,650
Follow spotlight Installed in 4F control room, 2008SR (Ushio 2 kW)   Per day 2,200
Follow spotlight Movable, 500SR (Ushio 500 W)   Per day 1,100
Upper cyclorama light Installed in the convention hall, 300 W (BGRW)   Per day 1,650
Lower cyclorama light Movable (for halls), 300 W (BGRY)   Per day 1,650
Lighting duct spotlight For the exhibition hall and lobby, with 65 W swivel lights   Per day 110
8. Audio equipment and facility
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Item Specifications Size Fee
basis
Unit
cost (¥)
Basic audio equipment for halls Three microphones, CD, MD   Per day 5,500
Additional microphone Dynamic wireless   Per day 1,100
Walkie-talkie     Per day 1,100
Movable speaker EV FRX-640   Per day 550
Stand speaker EV SX300, Eliminator monitor   Per day 550
Monitor speaker (20 W) YAMAHA MS20S   Per day 220
Event amplifier set UNI-PEX CGA-124D mic (2), SP (2), CD, cassette   Per day 3,300
CD player     Per day 1,650
Digital recorder SS-R110   Per day 2,200
9. Flower arrangement
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Item Specifications Size Fee
basis
Unit
cost (¥)
Flower arrangement in vase     - 16,500 and up
Pine bonsai     - 16,500 and up
Tabletop flower arrangement     - 1,100 and up
Dining table flower arrangement     - 16,500 and up
Bouquet     - 3,300 and up
Flower pot (large): foliage plant     - 3,300 and up
10. Signs and setup-related equipment
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Item Specifications Size Fee
basis
Unit
cost (¥)
Sign stand A3-sized W400×H1,350 - 2,300 Per day 110
Desk Tilted, acrylic W300×H100 Per event 110
11. Sign plate creation
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Item Specifications Size Fee
basis
Unit
cost (¥)
Horizontal sign with event name For the event hall/convention hall 7,200×900 - 49,500 and up
Horizontal sign with event name For the event hall/convention hall 5,400×600 - 38,500 and up
Banner For the event hall/convention hall 900×4,000 - 20,900 and up
Horizontal sign with event name For the reception hall 4,500×450 - 30,800 and up
Standing sign with event name For the entrance 900×1,800 - 17,600 and up
Horizontal sign with event name For the conference rooms 3,600×450 - 22,000 and up
Banner For the reception
hall/conference rooms
600×2,200 - 13,200 and up
Stand-up direction sign Includes stand rental 450×450 H1,500 - 6,600 and up
Name display   300×600 - 1,650 and up
Order of ceremony Self-standing type 1800×900 - 18,700 and up
Poster for sign stand Paper 394×248 - 660 and up
Poster for program stand Paper 300×1,200 - 2,750 and up
Company name plate Foam board 900×200 - 3,300 and up
Company name plate Includes logo
(digital file to be provided)
900×200 - 4,400 and up
Poster for desk board Includes paper 300×100 - 220 and up
  • *Signs in various sizes and materials are available. Please contact us for more information or estimates.
12. Adhesive sign sheet (text) creation fee
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Item Specifications Size Fee
basis
Unit
cost (¥)
Adhesive sign sheet Wall pasting sign W580×H600 - 20,900
Adhesive sign sheet Wall pasting sign W580×H1500 - 28,600
Adhesive sign sheet Floor sign W580×H1200 - 35,200
13. Support staff fees
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Item Specifications Size Fee
basis
Unit
cost (¥)
Attendant 2 hours Prior application is required. - 13,200
Piano tuning Recital level - 22,000
Piano tuning Performance level - 36,300
Piano tuning + rehearsal
attendance
Performance level - 42,900
Sound technician Up to 8 hours per day per person - 33,000 and up
Sound technician,
overtime fee
Per hour exceeding 8 hours per day
per person
- 5,500 and up
Lighting technician Up to 8 hours per day per person - 33,000 and up
Lighting technician,
overtime fee
Per hour exceeding 8 hours per day
per person
- 5,500 and up
Video technician Up to 8 hours per day per person - 33,000 and up
Video technician,
overtime fee
Per hour exceeding 8 hours per day
per person
- 5,500 and up
14. Parking passes (prepaid) for Mamakari and Lit Parking
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Item Specifications Size Fee
basis
Unit
cost (¥)
Parking pass 30-minute pass   - 150
Parking pass 1-hour pass   - 300
Parking pass 2-hour pass   - 600
Parking pass 5-hour pass   - 1,500
Parking pass 6-hour pass   - 1,800
15. Extra telephone line installation
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Communication charges (call charges) and basic daily charges may apply. These charges do not include Internet service provider contract fees.
Item Specifications Size Fee
basis
Unit
cost (¥)
Analog line   Prior application is required. - 8,800
Optocal fiber line   - 33,000
Each facility is equipped with modular jacks for Internet connections. To connect, you will need a LAN cable and settings provided by us. Those who wish to connect using multiple devices should consult with us beforehand.
16. Other
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Item Specifications Size Fee
basis
Unit
cost (¥)
Garbage disposal 40-L bags (Garbage should be sorted by the user.)   - 550
We have garbage bags available. Please consult with us beforehand if you need to dispose of large volumes of garbage.
*We can provide services not listed on the fee charts. Please consult with us for more information.
Notes:
  1. These fees are subject to change without prior notice.
  2. All equipment will be inspected and maintained. However, in the event that it should be found to be defective, we will either provide a replacement or not invoice you the amount for the equipment. Please be aware that our responsibilities end there.
  3. The equipment listed above is limited in quantity. Recording media are not included in the fees listed above.
  4. If a user accidentally or deliberately loses or damages equipment, the user will be invoiced for the cost of returning the equipment to its original condition.
Contact Us
OKAYAMA CONVENTION CENTER
Co.,Ltd.
14-1, Ekimotomachi, Kitaku, Okayama 700-0024, Japan
E-mail